About FMLA Tracker+
FMLA Tracker+, by EdHive, is a comprehensive solution for managing Family and Medical Leave Act (FMLA) requests. It offers features such as customizable FMLA cycle setup, department configuration, conditional use parameters, and default working calendars. The system ensures a paperless process with easy request tracking, document uploads, and multiple calendar management. Advanced reporting tools provide insights into FMLA data with premade and custom reports, exportable in various formats. Streamline your FMLA management with this user-friendly, efficient tool.
Organization & Compliance Configuration
Setting up your FMLA compliance framework is seamless with the FMLA Tracker App. This centralized hub allows you to align the software with your specific internal policies and legal requirements.
Key Features for HR Administration:
Custom FMLA Cycle Setup: Define your organization’s specific tracking period (e.g., Fixed Year, Rolling Forward, or Rolling Backward) to ensure 100% regulatory compliance.
Departmental Hierarchy: Streamline reporting by organizing your workforce into custom departments for better data granularity.
Conditional Use Parameters: Tailor the "Conditional Use" logic to match your company handbook, ensuring leave is only granted under your specific qualifying events.
Employee Acknowledgments: Digitally manage mandatory FMLA disclosures. Ensure employees confirm they’ve read and understood their rights and responsibilities.
Integrated Working Calendars: Sync your organization’s standard work week with our automated notification system to prevent "dead-day" alerts.
Smart Notification Scheduling: Take control of your inbox. Choose exactly when HR and employees receive reminders for deadlines, medical certifications, and return-to-work dates.
Centralized FMLA Request Management
Transform how you handle leave with a paperless FMLA tracking system. The Manage FMLA Requests page replaces manual spreadsheets and lost emails with a secure, automated workflow designed for speed and legal defensibility.
Core Management Tools:
Automated Case Workflow: Move beyond manual tracking. Our intuitive interface guides HR and employees through every step of the request process, reducing administrative errors.
100% Paperless Documentation: Eliminate the clutter. Digitally submit, sign, and store all FMLA forms in a secure cloud environment, ensuring your records are audit-ready at all times.
Real-Time Status Tracking: Gain instant visibility into the "Request Lifecycle." From initial filing to final approval, track every stage with clear visual indicators to keep HR and employees aligned.
Secure Document Upload Portal: Simplify compliance by allowing employees to upload medical certifications and supporting paperwork directly. This centralized file management speeds up the verification process and keeps sensitive data protected.
Manage Multiple Working Calendars
The Manage Employee Calendar page provides the flexibility to track FMLA based on your organization’s specific work year. By defining custom working and non-working days, HR can ensure that leave is only tracked when an employee is actually scheduled to be on duty.
Features:
Create Multiple Calendars: Set up various calendar profiles to accommodate the diverse schedules within your organization. This ensures that every employee’s specific work year—whether standard or unique—is accurately reflected.
Agile Calendar Management: Easily edit or remove calendars as your scheduling needs change. This real-time flexibility ensures your FMLA tracking stays aligned with your current organizational calendar.
Custom Working and Non-Working Days: Define which specific days are active workdays and which are non-working days (such as holidays or scheduled breaks). This customization ensures FMLA is counted accurately, maintaining compliance with leave policies.
Integrated Day-Based Tracking: These custom calendars integrate directly with the tracking system. By automatically identifying valid workdays for each employee, the system reduces manual errors and simplifies the leave management process.
Comprehensive FMLA Reporting & Analytics
The Manage Reports page transforms raw data into actionable insights. Whether you are preparing for a compliance audit or analyzing workforce trends, our reporting tools provide a transparent and detailed view of all FMLA activity across your organization.
Features:
Library of Premade Reports: Instantly access a suite of pre-configured reports designed around key FMLA metrics. These "ready-to-go" templates cover the most common HR needs, saving you hours of manual data compilation.
Advanced Data Filtering: Narrow your focus with precision. Use advanced filters to sort by department, date ranges, or leave types, allowing you to isolate the specific information you need for deep-dive analysis.
Custom Report Builder: Build specialized reports from the ground up. Select your own data fields, layouts, and parameters to track unique KPIs. Once created, save your custom templates for instant generation in the future.
Versatile Export Formats: Seamlessly share your findings with leadership or legal teams. Export any report into Excel, PDF, or CSV formats, ensuring your data is compatible with payroll systems or external audit requirements.
